Job Description

Executive Support Officer (Grade 5/6) - NSW Government Contract

• Immediate start
• Initial contract through to 28/2/25 with view to extend and potential for other opportunities within the department
• Wollongong location
• Full time on site, 35 hours per week
• $45 - $55 per hour + super
• Previous experience in a similar role within a Government environment is highly regarded, SAP experience is beneficial and strong diary management skills required

This NSW Government department within the emergency services sector is seeking an Executive Support Officer for a temporary contract with the possibility of extension and potential for ongoing opportunities. We are looking for candidates with high level administrative experience particularly supporting at an executive level and ideally within a Government environment.

Responsibilities include but not limited to:

• Assess and prioritise requests to facilitate the optimal use of the executive’s time
• Reviewing documents and correspondence
• Manage the Executive calendar/diary, information flow, records and correspondence
• Coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda
• Draft and prepare correspondence, agendas, minutes, presentations and briefing notes
• Gather, collate and provide background information for the executive to support informed decision making and planning
• Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery
• Build and maintain relationships with internal and external stakeholders

Skills and Experience

• Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• High level diary management experience
• Excellent communications skills, with the ability to convey information effectively and efficiently, both verbally and in writing, with a strong eye for detail
• Proven ability to handle sensitive and confidential information with discretion and professionalism
• Demonstrated ability to work independently and as part of a team in a fast-paced environment
• Tech savvy with experience across a number of systems and software, experience using SAP is highly beneficial
• Previous experience within a Government organisation in a similar role is highly regarded

For further information or interest in the role, please email a copy of your resume to Brooke Dover at brooked@charterhouse.com.au

APPLICATIONS CLOSING SOON!

Please note, only shortlisted candidates will be contacted.